Getting started
Keep your vendors. Stop chasing the information.
You do not have to replace a single janitorial vendor to start. This page is what it costs, what you bring, and what you are committing to.
- 01You add a property and invite the vendor already cleaning it.
- 02They accept, file their documents, and tap in when they arrive.
- 03Visits, crew reports, messages and credentials collect against that property.
What you actually look at
One page that opens on the exceptions. An issue still open at a property, a property nobody is linked to, a certificate running out, a week with nothing logged — and silence everywhere else.
What it tells you at a glance
Two numbers and the short list behind them: what is settled, and what is waiting on you.
CleanIntell Pulse
IllustrativeView all properties →27
Nothing outstanding
Across your properties
3
Need a decision
Waiting on you
An example of the CleanIntell Pulse. The figures and properties shown are illustrations, not a live portfolio.
What you have to ask your vendor to do
Usually the real reason this gets put off — nobody wants an awkward conversation with a contractor who has been reliable for years. So here is the entire ask, in full.
Accept an invitation
They get an email or a text from you, and create an account under their own business name. Not yours, and not ours.
Upload two documents
A current business license and a general liability insurance certificate. They have almost certainly already sent you both once, on paper.
Tap in when they arrive
On the phone they already carry. It works in Spanish. They tap once on arrival, read the scope you wrote, and tick off what they did — and that is the only part of their night that changes.
That is the whole list — two documents, three short statements to confirm, and our contractor agreement to sign. Their price does not change, their crew does not change, they are not rated or ranked, they keep every dollar you pay them, and they pay us nothing. If it helps, the messaging translates between English and Spanish both ways — for a lot of vendors that is the part worth saying first.
That cuts both ways, and I have been on both sides of it. The manager cannot show their owner what they are paying for. The contractor cannot show the manager what they did.
What it costs
One flat monthly fee per property, priced off the property — its size, its type and how many days a week it is serviced. Never off what you pay your vendor.
Per property
Each property carries its own fee. Add one and it appears on the same monthly statement; take one off and it stops.
Every month
A subscription, not a charge per visit and not a percentage of anything. It does not move when your vendor’s price moves.
Less as you add
The more properties your account already has, the lower the rate on the next one you add. A portfolio pays less per property than a single site does.
You will see the figure for your own property before you commit to anything.
If you manage a portfolio
The fee is per property, and the more properties you have with us, the lower the fee on the next one you add.
The rate steps down as your portfolio grows, and the lower rate applies to each property you add from that point on. We will tell you what your portfolio costs before you add a single property, and it is on the statement every month after that.
The discount stops stepping down at a point, and past that a large portfolio is better served by a conversation than by a schedule on a page — that is not a sales line, it is a limitation of how the pricing works today.
Talk to us about a portfolioWhat you are committing to
You are not signing a cleaning contract with us
Your agreement with your vendor is untouched — its price, its notice terms, its scope. CleanIntell is not a party to it and never becomes one.
Billing starts when your vendor accepts
Not when you create the account, and not when you add the property — when the vendor accepts and the property is actually being recorded. You see the monthly fee for each property before you commit to it.
The record is yours
Visit history, messages and documents belong to your account. If you leave, you are not leaving them behind.
What you need to bring
- The address, size, facility type and service days for each property.
- An email address for the vendor already working there.
- Your scope of work, if you have one written. If you do not, start from a common task list and edit it.
When you will see something
Documents and messaging start the moment your vendor accepts. The first logged visit appears the next time their crew taps in at that property. There is no implementation project and no data migration.
Start with one property
It costs nothing to create an account, and you see the monthly fee for a property before you commit to it.
Questions? Email us at info@cleanintell.com