Getting started
Keep your vendors. Change how you manage them.
You do not have to replace a single janitorial vendor to start. This page is what it costs, what you bring, and what you are committing to.
- 01You add a building and invite the vendor already cleaning it.
- 02They accept, file their documents, and tap in when they arrive.
- 03Visits, messages and credentials collect against that building.
What you actually look at
One page that opens on the exceptions. A building nobody is linked to, a certificate running out, a week with nothing logged — and silence everywhere else.
What you have to ask your vendor to do
Usually the real reason this gets put off — nobody wants an awkward conversation with a contractor who has been reliable for years. So here is the entire ask, in full.
Accept an invitation
They get an email or a text from you, and create an account under their own business name. Not yours, and not ours.
Upload two documents
A current business license and a general liability insurance certificate — both of which they almost certainly already sent you once, on paper.
Tap in when they arrive
On the phone they already carry. It works in Spanish, and it is the only thing they do differently from what they do today.
That is the whole list. Their price does not change, their crew does not change, they are not rated or ranked, they keep every dollar you pay them, and they pay us nothing. If it helps, the messaging translates both ways — for a lot of vendors that is the part worth saying first.
That cuts both ways, and I have been on both sides of it. The manager cannot show their owner what they are paying for. The contractor cannot show the manager what they did.
What it costs
One flat monthly fee per building, priced off the building — its size, its type and how many days a week it is serviced. Never off what you pay your vendor.
2,000–5,000 sq ft
$104 /mo
Retail, serviced 3 days a week
10,000–20,000 sq ft
$494 /mo
Office, serviced 5 days a week
20,000–40,000 sq ft
$989 /mo
Office, serviced 5 days a week
Examples, not a quote — your own figure is calculated from the building you enter and shown before you commit to it. Buildings over 40,000 sq ft are quoted individually.
If you manage a portfolio
The fee is per building, and every building gets a discount once you have enough of them with us.
3 or more
10%
off every building
6 or more
15%
off every building
11 buildings or more
20%
off every building
Above eleven buildings the discount stops moving. If you run a portfolio substantially larger than that, the schedule as published stops describing you, and the right thing is a conversation rather than a page — that is not a sales line, it is a limitation of the current pricing.
Talk to us about a portfolioWhat you are committing to
You are not signing a cleaning contract with us
Your agreement with your vendor is untouched — its price, its notice terms, its scope. CleanIntell is not a party to it and never becomes one.
Billing starts when your vendor accepts
Not when you create the account, and not when you add the building — when the vendor accepts and the building is actually being recorded. You see the monthly fee for each building before you commit to it.
The record is yours
Visit history, messages and documents belong to your account. If you leave, you are not leaving them behind.
What you need to bring
- The address, size, facility type and service days for each building.
- An email or phone number for the vendor already working there.
- Your scope of work, if you have one written. If you do not, start from a common task list and edit it.
When you will see something
Documents and messaging start the moment your vendor accepts. The first logged visit lands the next time that building is actually serviced — so for most buildings, inside a week. There is no implementation project and no data migration.
Start with one building
It costs nothing to create an account, and you see the monthly fee for a building before you commit to it.
Questions? Email us at info@cleanintell.com